Change order: how to price and approve out-of-scope requests
A change order is a written agreement to expand scope with a new price and timeline. It stops the 'one more thing' spiral and keeps projects profitable.
When to use
- Fixed-scope projects
- Projects where requirements evolve
Red flags
- Client refuses written approvals
- They want unlimited changes for the same price
Copy/paste clause lines
Plain text — edit for your jurisdiction
All out-of-scope work requires a written change order approved by both parties before work begins. Change orders may adjust fees, timelines and acceptance criteria.
Negotiation moves
- Offer two options: swap scope or increase fees
- Use a minimum change order size (e.g. half-day or 4 hours)
FAQ
Change order · FAQ
How do I introduce a change order without sounding difficult?
Frame it as process: ‘Happy to do that — it’s outside the original SOW, so I’ll send a change order with cost and timeline.’
Related
Other clauses
Further reading
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Editorial guidance only. This is not legal advice. Laws vary by jurisdiction and contract type. Use this as a starting point and consult a qualified lawyer for high-stakes agreements.